Index

• General search on one or more indexes
• Detailed search on a single Index
• Viewing the Search Results

General search on one or more indexes

It is possible to perform a search query on one or more of the available Search Indexes. The General Search page lists all the available Search Indexes. To access this page, follow the link General Search on the Main Menu.

To selectively search one or more Indexes:

1. Within the General Search page, type a search query in the search field situated at the bottom of the page. (To view further information on writing a search query, follow the link to the tips page).

2. Select the scope of the search by selecting one or more of the Search Indexes. Note that if no index is specifically selected, the system will search ALL indexes by default.

3. If search is configured to support multiple languages, you can select whether to search in all languages or in one or more specific languages.

4. The display options let you change the way the search results are displayed. See the section Viewing the search results for more information.

5. Click the Search button. Search presents the results of the search as a list of links to the Pl@za pages that contains the term(s) searched for. See the section Viewing the search results for more information.

   Note: The query searches the Content, Title and Author fields of the indexed information.

The link situated to the right of each Index allows the user to perform a more specific search upon a single Index, for example, to search for all IBC interests cards for the word tennis. See the section Detailed search on a single index for more details.

Page Index

Detailed search on a single Index

To optimise the returned list of search hits, it is possible to further restrict a query to search just one or more of the data fields associated with a single Index. To access this page, follow the link General Search on the Main Menu, then follow the required Detailed Search link associated with the index to be searched.

To perform a detailed search on one Index:

1. Within the Detailed Search page, type a search query into one or more of the displayed data fields. (To view further information on writing a search query, follow the link to the tips page.)

2. You can perform date searches on a single date or a range of dates:

   • Enter the start date and end date of the required date range.

   • Leave the end date blank if you want to include all dates from a specific start date.

   • Leave the start date blank if you want to include all dates up to a specific end date.

   • To search for a single date, enter the same date in both start and end date fields.

3. Select the appropriate Search logical operator AND or OR:

   • Select Match all criteria (AND operator) to search for information matching all of the given search criteria.

   • Select Match any criteria (OR operator) to search for information matching at least one of the given search criteria.

4. If search is configured to support multiple languages, you can select whether to search in all languages or in one or more specific languages.

5. The display options let you change the way the search results are displayed. See the section Viewing the search results for more information.

6. Click the Search button. Search presents the results of the search as a list of links to the Pl@za pages that contains the term(s) within the specified field(s) searched for. See the section Viewing the search results for more information.

To reset field values:

Clicking the Reset button will erase all query text from all fields, thereby allowing a new query to be entered.

To exit from the Detailed Search page:

Clicking the Cancel button will display the General Search page once more.

Page Index

Viewing the Search Results

The Search results page is automatically displayed after performing a search query. Each hit displays some or all of the following information :

• Link: The link name reflects the title of the web page. Select this link to view the web page which contains the query text searched for.

• Author: If applicable, this is the person who created/updated the web page information. (Note that this field may not be recorded for all web pages).

• Score: Measure of the relevance of the link to the search query.

• Last Modified: Date the information on the web page was last updated.

• Summary/Extract: Short extract of the text displayed on the web page.

The Display options on the General Search and Detailed Search pages allow you to choose how the search results are displayed:

• Show summaries: You can choose whether or not to show a summary of each hit displayed.

• Hits per page: You can select the number of hits to be displayed on each page. If you have chosen not to show summaries then more hits will fit onto one page. If there is more than one page of hits, then the additional hits may be accessed by following the links at the top and bottom of the page to the additional hit result pages.

• Order results: You can specify how the search results are ordered:

  • By score - the most relevant hit is displayed at the top of the list, followed by other hits listed in decreasing relevance order.

  • By last modified date - the hit most recently updated is shown first, followed by other hits listed in decreasing date order.

  • By title - in alphabetical order.

  • By author - in alphabetical order.

The search facility displayed within the results page provides the ability to perform a new query upon the same Index(es) that were last searched (either All Indexes or just those previously selected)

If the results of a Detailed Search are displayed, it is possible to follow the Back hyper-link to return to the original search single Index page to edit the query and perform a further search.

To access further information on writing queries, follow the link to the tips page.

Page Index